How is Private Cloud Conferencing Different from On-Premise Solutions?

Cameron Smith
October 5, 2017

There’s been a major shift  in how video conferencing is hosted.

Where once there was only the option for on-premise deployment (which required expensive servers and set-up/maintenance fees), the rise in cloud computing has made video conferencing more accessible than ever before.

However, cloud video conferencing doesn’t come without limitations. While security increases for it every year, there is still, at the very least, a perception that on-premise deployments are more secure.

This is especially important for organizations that deal with sensitive information, or have government regulations. On-premise also means that the system is entirely owned and operated by the organization, with full customization and control, something that is unlikely with traditional cloud video conferencing.

But on-premise deployment means enormous up-front costs, and expensive upgrades as technology improves. Cloud offers flexibility, and a more cost effective solution, especially for smaller organizations. Yet, what happens when a hybrid solution is required?

That’s where private cloud conferencing comes in.

What is Private Cloud Conferencing?

You’re probably already familiar with conventional cloud computing, and the video conferencing it permits. It’s essentially the storage and transmission of data over the internet (external servers) instead of on local servers.

Private cloud is something a bit different. The bulk of information transmitted and stored will be hosted and managed in the cloud. However, the client will still have the option to manage and store some information on-site.

The “private” in private cloud simply refers to the control you’re able to have over your conferencing, as if it was a privately deployed solution, hosted internally.

In essence, it allows for a hybrid solution between on-prem deployment and a cloud-hosted solution, offering the best of both worlds.

Why Choose Private Cloud?

Private Cloud conferencing has a lot going for it. It incorporates the best elements from both other deployment options, making it desirable for organizations looking for something very specific to fit their collaboration needs.

The first aspect is the control you get, without hefty investments in internal infrastructure to support it, or the technicians to maintain it. Unlike on-prem setups, you don’t fully own your conferencing system. But that also means you’re not forced to replace it when the equipment becomes outdated – like with standard cloud conferencing those updates happen automatically.

However, unlike where standard cloud offerings are fully controlled by the host, private cloud solutions offer far more control for the client using it. This includes some customization features, and an ability to access elements of backend support.

It also allows for recordings of video conferences to be captured and stored directly on site. This is especially good for storing recordings of sensitive information, or to maintain HIPAA compliance.

That’s another reason why people are opting for Private Cloud. With the ability to manage some of the content on-site, there is – perceptively at least – an improvement in security that conventional cloud conferencing has to offer.

As for the cost, private cloud strikes a balance between the on-prem and cloud conferencing services. On-prem deployments are generally priced under the Capital Expenditure (CAPEX) model, while private cloud is billed as an Operational Expenditure (OPEX).

This means that the heavy up-front costs incurred when pursuing an on-prem setup can be deferred in the manner most common to standard cloud conferencing. Naturally, private cloud will be more expensive than its conventional counterpart, but the OPEX model of billing allows for more flexibility and can make it easier to access collaboration tools for small and medium sized businesses.


The Private Cloud is a unique hybrid of two different models of video conferencing.

Taking elements from both, the Private Cloud allows for more control from the organization using it, without the hassle of an on-prem solution. It provides added security, customization and backend access, with all the ease of a managed cloud service.

With a more flexible billing model, private cloud is accessible for a range of businesses, making effective collaboration more accessible than ever before.

Interested in your own private cloud conferencing? Contact RP1Cloud today to learn more!